Outlook 365 is a popular email client used by individuals and businesses worldwide. One of its key features is the ability to set your presence status, which lets others know if you’re available, busy, or away. By default, Outlook 365 sets the presence status to Available, but users can change it to reflect their current status. In this article, we will discuss how to change presence status in Outlook 365.
How to Change Presence Status in Outlook 365
Now here are the steps you need to do to change the presence status in Outlook 356:
Step 1: Go to Outlook 365
The first step is to open Outlook 365 on your computer. You can do this by opening your browser and navigating to the official Outlook 365 website. The website link is: https://outlook.live.com/mail/0/
Step 2: Sign in to your Account
Once you have opened Outlook 365, sign in to your account by entering your email address and password. If you are using a shared computer, make sure to log out once you have finished using Outlook 365.
After signing in, navigate to the presence status menu by clicking on your profile picture or initials in the top-right corner of the screen. This will open a drop-down menu where you can select your current presence status or change it.
Step 4: Choose your Presence Status
To change your presence status, click on the current status option in the drop-down menu, and select the desired status from the list. You can choose from the following presence statuses:
- Available: This status indicates that you are currently available and can respond to messages.
- Busy: This status indicates that you are currently busy and may not be able to respond to messages immediately.
- Away: This status indicates that you are away from your computer and may not be able to respond to messages.
Step 5: Add a Personal Message (Optional)
You can also add a personal message to your presence status to give more context to your status. To add a personal message, click on the “Set a status message” option in the presence status menu and enter your message.
Step 6: Save Changes
Once you have selected your presence status and added a personal message (if desired), click on the “Save” button to save your changes. Your new presence status will now be visible to others who view your profile.
Why Change Presence Status in Outlook 365?
Changing your presence status in Outlook 365 can be useful for several reasons. For example, if you are in a meeting, you can set your presence status to Busy or Do Not Disturb to avoid interruptions. Similarly, if you are out of the office, you can set your presence status to Away to let others know that you are not available.
Custom statuses can also be helpful in providing more specific information about your status. For example, you can set a custom status to indicate that you are working on a project or taking a break.
In addition, changing your presence status in Outlook 365 can help improve communication and collaboration. By knowing the availability of team members, you can plan meetings and projects more effectively.
Conclusion
Outlook 365 is a powerful tool for managing email, calendar, and tasks. By changing your presence status, you can improve communication and collaboration with team members. Whether you are in a meeting, out of the office, or working on a project, setting your presence status in Outlook 365 can help ensure that others know your availability.
We hope this article has helped you learn how to change presence status in Outlook 365. If you have any questions or feedback, please let us know in the comments below.
