How to Automatically Forward Emails in Outlook

Email is an essential aspect of modern communication, and it can be overwhelming to keep up with the constant influx of messages. One way to make managing your email easier is to set up automatic forwarding. This will ensure that you never miss an important message, even if you’re away from your inbox. In this article, we will show you how to automatically forward emails in Outlook, including Outlook software, Outlook web, Outlook 365, Outlook 2016, and Outlook on Mac.

Why You Might Need to Forward Emails

There are many reasons why you might need to forward emails. Some of the most common include:

  • You’re going on vacation and want to ensure that important messages are still being received.
  • You’re working on a team project and need to share important emails with other members of the team.
  • You want to forward all emails from a specific sender to another email address.
  • You want to forward all emails containing certain keywords to another email address.
  • Regardless of the reason, automatic email forwarding can save you time and help you stay organized.

You can configure a rule in Outlook so that any emails sent to an address that you don’t have access to, such as a college or work email address, are automatically forwarded to another address of your choice, such as your home email. For example, if you don’t have access to an email address during certain times, such as when you’re in class or at work, you can use this Email forwarding as a useful tool to have at your disposal in situations in which you cannot afford to wait until the following day for anything that is really urgent.

Within the client application itself, it is possible to adjust the installed versions of Microsoft Outlook, including Outlook 2013, Outlook 2016, and Outlook 2019. It is necessary for the client to always be active in order to utilize Outlook 365 or installations that make use of an Exchange server. This requires you to keep your computer at school or work on and run Outlook throughout the night. If you are able to achieve that, then you will find success with these strategies.

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How to Automatically Forward Emails in Outlook Software

One of the useful features of Outlook is the ability to automatically forward emails. Through the creation of an email forwarding rule in Outlook, you will have the simple ability to forward any incoming messages.

The following is a rundown of the procedure for automatically forwarding emails in outlook:

  • Step 1: Open Outlook and click on the “File” menu.
  • Step 2: Select “Info” and then click on “Account Settings.”
  • Step 3: Select the email account you want to forward and click on “Change.”
  • Step 4: Click on “More Settings.”
  • Step 5: Select the “Advanced” tab and then click on “Automatic Forwarding.”
  • Step 6: Enter the email address you want to forward your messages to and select “OK.”
  • Step 7: Click on “Next” and then “Finish” to complete the process.

How to Automatically Forward Emails in Outlook Web

If you don’t feel like installing Outlook on your computer, you may instead use it via your web browser. Additionally, the capability to automatically forward messages is accessible in the online client for Outlook.

The following is a rundown of the procedure for automatically forwarding emails in Outlook web:

  • Step 1: Log in to your Outlook account on the web.
  • Step 2: Click on the gear icon in the top-right corner and select “View all Outlook settings.”
  • Step 3: Select “Mail” from the left-hand menu.
  • Step 4: Scroll down to “Forwarding” and click on “Start Forwarding.”
  • Step 5: Enter the email address you want to forward your messages to and select “Save.”

How to Automatically Forward Emails in Outlook 365

One of the software-based services that may be obtained via Microsoft Office 365 is called Outlook 365. You may obtain emails that are automatically forwarded from Outlook 365 if you follow the procedures below.

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The following is a list of the procedures that need to be taken in order to automatically forward emails in Outlook 365:

  • Step 1: Log in to your Outlook 365 account on the web.
  • Step 2: Click on the gear icon in the top-right corner and select “View all Outlook settings.”
  • Step 3: Select “Mail” from the left-hand menu.
  • Step 4: Scroll down to “Forwarding” and click on “Start Forwarding.”
  • Step 5: Enter the email address you want to forward your messages to and select “Save.”

How to Automatically Forward Emails in Outlook 2016

Outlook 2016, while having been released five years ago, is still the most widely used email client. Because each version of Outlook after 2010 is identical to the previous one, the actions that are outlined here are applicable to Outlook 2010, 2013, and 2019.

The following is a list of the procedures that need to be taken in order to automatically forward emails in Outlook 2016:

  • Step 1: Open Outlook 2016 and click on the “File” menu.
  • Step 2: Select “Info” and then click on “Account Settings.”
  • Step 3: Select the email account you want to forward and click on “Change.”
  • Step 4: Click on “More Settings.”
  • Step 5: Select the “Advanced” tab and then click on “Automatic Forwarding.”
  • Step 6: Enter the email address you want to forward your messages to and select “OK.”
  • Step 7: Click on “Next” and then “Finish” to complete the process.

How to Automatically Forward Emails in Outlook on Mac

The Mac version of Outlook is very close to the Windows version in terms of functionality. In addition, the kind of auto-forwarding that is used is always the same, regardless of the operating system that is being used.

The following is a list of the procedures that need to be taken in order to automatically forward emails in Outlook for Mac:

  • Step 1: Open Outlook on your Mac.
  • Step 2: Click on the “Outlook” menu and select “Preferences.”
  • Step 3: Select “Rules” from the top menu.
  • Step 4: Click on the “+” button to create a new rule
  • Step 5: In the “If a message” section, select “matches any of the following conditions.”
  • Step 6: Select the conditions that you want to use to trigger the rule, such as the sender’s email address or the subject of the email.
  • Step 7: In the “Perform the following actions” section, select “forward.”
  • Step 8: Enter the email address you want to forward your messages to and select “OK.”
  • Step 9: Click on “Apply” and then “OK” to complete the process.
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Additionally, you can also use Outlook’s built-in forwarding feature in Outlook on Mac, you can follow the steps mentioned in the Outlook software section.

Frequently Asked Questions (FAQs)

Q: Can I forward emails to multiple addresses?

A: Yes, you can forward emails to multiple addresses by separating them with a semicolon.

Q: Can I set up automatic forwarding for specific emails only?

A: Yes, you can set up rules in Outlook to forward specific emails based on specific criteria, such as the sender’s address or the subject of the email.

Q: Will the forwarded email include attachments?

A: Yes, the forwarded email will include any attachments that were included in the original email.

Q: Can I stop automatic forwarding once it’s set up?

A: Yes, you can stop automatic forwarding by going back to the “Automatic Forwarding” settings and unchecking the “Forward my email to” option.

Conclusion:

Automatic email forwarding is a great way to ensure that you never miss an important message, even if you’re away from your inbox. We have shown you how to set up automatic forwarding in Outlook, including in the Outlook software, Outlook web, Outlook 365, Outlook 2016, and Outlook on Mac. Remember that you can also set up rules to forward specific emails based on specific criteria, and you can stop automatic forwarding at any time. Automating your email management can save you time and help you stay organized, so give it a try today.

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Sadik Hossain
An aspiring student formed an obsession with Blogging, SEO, Digital Marketing, and Helping PC Enthusiasts To Build Amazing Gaming Builds. You can find him on Facebook

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